Policies & Procedures
Code of Conduct
The Statutory Code of Conduct was withdrawn as from 30 June 2012, in accordance with the requirements of the Localism Act 2011.
From the 1st July 2012 all Parish Councils have been required to adopt their own local Code of Conduct, which is consistent with the 7 Nolan Principles of Public Life.
Great Maplestead Parish Council has adopted a version of the Braintree District Council Code of Conduct, which may be read or downloaded here.
REGISTER OF INTERESTS
In accordance with the Code of Conduct all Councillors are required to complete a Register of Interests. This is available to view on Braintree District Council’s website and can be viewed here.
If you wish to view the Register of Interests in person, they are available for public inspection at the office of the Monitoring Officer at Braintree District Council, Causeway House, Bocking End, Braintree, CM7 9HB during normal office hours.
In order to avoid disappointment, please contact the Monitoring Officer or Deputy Monitoring Officer before attending the District Council Offices:
Ian Hunt - Monitoring Officer
Emma Wisbey - Deputy Monitoring Officer
Telephone: 01376 552 525
These are the written rules of the Council - they are used to confirm the Council’s internal organisational, administrative and procurement procedures and procedural matters for meetings. Great Maplestead Parish Council's Standing Orders may be viewed or downloaded here.
In the interests of public health and in accordance with Government guidelines and the advice of Public Health England during the COVID-19 outbreak, these Emergency Standing Orders have been introduced with immediate effect - they are subject to review and modification as national guidance changes.
The safety and well-being of members of the public, staff and Councillors is the Council's number one priority throughout this period.
These govern the conduct of financial management by the Council and may only be amended or varied by resolution of the Council. Financial Regulations are one of the Council’s three governing policy documents, providing procedural guidance for members and officers and they must be observed in conjunction with the Council’s Standing Orders. Great Maplestead Parish Council's Financial Regulations may be viewed or downloaded here.
This outlines the steps that must be followed by both the Council and the complainant when dealing with a complaint against the Council. Great Maplestead Parish Council's Complaints Procedure can be viewed or downloaded here.
Privacy Notice and Data Protection Consent Form
The General Data Protection Regulation 2018 requires the Council to state how it uses and safeguards parishioners' personal data, and to seek specific consents for the use of such data. The Council's Privacy Notice can be viewed and downloaded here. A copy of its Consent Form, which needs to be completed, signed and returned to the Parish Clerk before the Council can use parishioners' personal data, can be viewed and downloaded here.
Great Maplestead Parish Council is required to maintain adequate financial reserves to meet the needs of the organisation, but has no legal powers to hold reserves other than those for reasonable working capital needs or for specifically earmarked purposes. More information about the reserves requirements can be viewed and downloaded here.